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TABLE OF CONTENTS Dedication iii About the Author v Acknowledgements vi Introduction 1 Chapter 1: Bringing Suit¿Pre-Filing Considerations, Requirements, and Strategy 3 º 1.1 Pre-Suit Considerations 3 º 1.1.1 Setting Up the Attorney-Client Relationship 3 Conflict of Interest Check 3 Retainer Agreements 4 º 1.1.2 Pre-Filing Factual Investigation 5 º 1.1.3 Pre-Filing Legal Investigation 11 º 1.1.4 Declining Representation 12 º 1.2 Parties 12 º 1.2.1 Capacity to Bring Suit or Be Sued 12 Selecting the Parties to the Lawsuit 13 º 1.2.2 Actions By and Against Partnerships and Partners 14 º 1.2.3 Minors and Persons Under Incapacity 14 º 1.2.4 Unknown Parties 15 º 1.2.5 General Pre-Filing Requirements 16 º 1.2.6 Notice of Claim 16 Notice to State or Other Public/Governmental Entity or Employee Thereof 16 Notice to Insurer 17 Notice of Lis Pendens 17 Notice of Mechanic¿s Lien 17 º 1.2.7 Certificate of Review in Actions or Nonparty Designation Involving a Licensed Professional 18 º 1.2.8 Colorado Construction Defect Notice Requirements 19 Residential Property 19 Commercial Property 19 º 1.2.9 Security for Costs for Out-of-State Plaintiffs and for Colorado Resident Plaintiffs 20 º 1.2.10 Special Pre-Filing Requirements for Employment Cases 21 º 1.2.11 Special Pre-Filing Requirements for Actions Based on Dishonored Checks 21 º 1.2.12 Special Pre-Filing Requirements for Landlord Tenant Actions 23 º 1.3 Demand Letters 23 º 1.3.1 Letter to Represented Party 23 º 1.3.2 Letter to Unrepresented Party 24 º 1.3.3 Consumer Collections 24 º 1.4 Additional Ethical Considerations 24 º 1.4.1 Ghost-Writing 24 º 1.4.2 Pretrial Publicity 25 º 1.4.3 Lawyer Retained by Insurer to Represent Insured 25 º 1.4.4 Advising Client of Alternate Forms of Dispute Resolution 26 Appendix to Chapter 1: Forms 27 Form 1-1: Disclosure Statement Regarding Contingency Fees (C.R.C.P. ch 23.3, Form 1) 28 Form 1-2: Contingent Fee Agreement (C.R.C.P. ch 23.3, Form 2) 31 Form 1-3: Final Disbursement Statement (C.R.C.P. ch 23.3, Form 2) 34 Form 1-4: Fee Retainer Agreement¿With Standard Terms of Engagement 35 Form 1-5: New Client Questionnaire 42 Form 1-6: Authorization to Release Employment Records 43 Form 1-7: Authorization for Release of Educational Records 44 Form 1-8: Freedom of Information Act (FOIA) Request Letter 45 Form 1-9: Consent for Release of Social Security Records (SSA Form) 46 Form 1-10: Request for Social Security Earnings Information (SSA Form) 48 Form 1-11: Request for Copy of Tax Return (IRS Form 4506) 52 Form 1-12: Request for Transcript of Tax Return (IRS Form 4506-T) 54 Form 1-13: Authorization for Release of Medical Records Under HIPAA 56 Form 1-14: Request for and Authorization to Release Medical Records (VA Form 10-5345) 60 Form 1-15: Authorization for Release of Workers¿ Compensation Information 62 Form 1-16: Authorization for Release of Criminal or Arrest Records 65 Form 1-17: Authorization to Release Insurance Information 66 Form 1-18: Authorization to Release Union Records 67 Form 1-19: Request for Military Records 68 Form 1-20: Authorization to Release Security Records 71 Form 1-21: General Financial Disclosure Authorization 72 Form 1-22: Client Letter¿Preservation of Evidence 74 Form 1-23: Plaintiff¿s Intracompany Memorandum Regarding Preservation of Evidence 76 Form 1-24: Notice of Potential Claims to Public Entities 78 Form 1-25: Notice of Potential Claim to Primary Insurer 81 Form 1-26: Notice of Potential Claim to Excess or Secondary Coverage Carrier 82 Form 1-27: Notice of Lis Pendens 83 Form 1-28: Certificate of Review¿Other Professional 84 Form 1-29: Cost Bond 86 Form 1-30: Notice to Landlord of Intent to Bring Suit 88 Form 1-31: Demand Letter 90 Form 1-32: Cease and Desist Letter 92 Chapter 2: Service of Process¿Summons and Complaint 93 º 2.1 Jurisdictional Structure of Colorado Courts 93 º 2.2 Procedures in State District Court 94 º 2.2.1 Summons 96 Personal Service Within Colorado 98 Personal Service Outside of Colorado 101 Service by Mail or Publication 101 Substituted Service 102 Waiver and Acceptance of Service 103 Time for Completing Service 103 º 2.2.2 The Complaint 103 Exhibits to a Complaint 106 Jury Demand 107 Punitive Damages 107 Use of a Verified Complaint 107 Procedure for an Agreed Case 108 Filing the Complaint 109 Civil Cover Sheets 109 º 2.2.3 Amendments to the Complaint 110 º 2.2.4 Return and Proof of Service 111 º 2.2.5 Delay Reduction Orders 111 º 2.2.6 Class Actions 111 The Four Class and Representative ¿Prerequisites¿ Under Rule 23(a) 111 The Rule 23(b) Hurdle 114 Procedure for Certifying Class 116 Notice in Class Actions 116 Court Procedures 117 Judgments and Orders 117 º 2.3 Procedures in County Court 118 º 2.3.1 Summons 118 º 2.3.2 The Complaint 118 º 2.3.3 Amendments to the Complaint 119 º 2.3.4 Return and Proof of Service 119 º 2.3.5 Answer and Appearance 119 º 2.4 Procedures in Small Claims Court 120 º 2.5 Technical Requirements 120 º 2.6 E-Filing 120 º 2.7 Ethical Considerations 121 Appendix to Chapter 2: Forms 123 Form 2-1: Summons¿District Court (JDF 600) 124 Form 2-2: Summons for Service by Publication (JDF Form 1.1) 127 Form 2-3: Affidavit of Service (JDF 98) 129 Form 2-4: Verified Motion for Service by Publication (JDF 1301) 131 Form 2-5: Waiver and Acceptance of Service of Summons, Complaint, and Temporary Restraining Order 133 Form 2-6: Waiver and Acceptance of Service 135 Form 2-7: Complaint 136 Form 2-8: Verified Complaint¿With Sample Claims for Breach of Employment Agreement and Injunctive Relief 138 Form 2-9: Motion and Order to Waive or Postpone Costs (JDF 403) 143 Form 2-10: Instructions for Completing Civil Cover Sheet (JDF 603) 145 Form 2-11: Civil Case Cover Sheet (JDF 601) 147 Form 2-12: Motion to Amend Complaint to Add Defendant Identified as Nonparty at Fault 149 Form 2-13: Motion to Amend Complaint to Add Claims¿Unopposed 151 Form 2-14: Summons (C.R.C.C.P. Form 1) 154 Form 2-15: Summons¿Forcible Entry and Unlawful Detainer (JDF Form 1A) (CRCCP Form 1A) 156 Form 2-16: Summons for Injunctive Relief for Breach of Covenants (CRCCP Form 1B) 161 Form 2-17: Summons by Publication (CRCCP Form 1C) 163 Form 2-18: County Court Instruction Sheet (JDF Form 110) 165 Chapter 3: Pre-Answer Motions and Strategy 169 º 3.1 Introduction 169 º 3.2 Notice to Insurer 169 º 3.3 Preservation of Evidence 170 º 3.4 Motions to Dismiss 170 º 3.4.1 Challenging Service 171 Special Appearance vs. General Appearance 172 º 3.4.2 Challenging Subject Matter Jurisdiction 172 º 3.4.3 Challenging Personal Jurisdiction 173 º 3.4.4 Other Grounds for Motions to Dismiss 175 Failure to State a Claim 175 Failure to Plead with Particularity 175 Lack of Jurisdiction Because of Arbitration Agreement 176 Failure to Prosecute 177 Failure to Join an Indispensable Party 178 First Amendment Right 178 Motion to Dismiss Treated as Motion for Summary Judgment 178 Motion for More Definite Statement 179 Motion to Strike 179 º 3.4.5 Defendant Entitled to Costs and Attorney Fees 179 º 3.5 Venue and Transfer 179 º 3.5.1 Forum Non Conveniens 181 º 3.5.2 Consolidating Multidistrict Litigation 182 º 3.6 Disqualifying the Judge 183 º 3.7 Removal 184 º 3.7.1 Removing the Case to Another Court 184 Removal from State District Court to Federal Court 184 Diversity Jurisdiction 185 Amount in Controversy 186 Time for Removal 187 Consent of All Defendants 189 Federal Question Jurisdiction 189 Motions to Remand 190 Removal from County Court to District Court 191 Removal from Small Claims Court 191 º 3.8 Ethical Considerations 192 º 3.8.1 Forum Shopping 192 º 3.8.2 Representation of Multiple Parties 192 º 3.8.3 Insured-Insurer Representation: Identifying the Client 192 Appendix to Chapter 3: Forms 195 Form 3-1: Letter to Co-Defendant¿s Counsel¿Preservation of Documents 196 Form 3-2: Letter to Adverse Party or Potential Adverse Party¿Preservation of Evidence 197 Form 3-3: Defendant¿s Intracompany Memorandum¿Retention of Documents Relevant to Lawsuit 201 Form 3-4: Motion to Compel Arbitration or Dismiss 202 Form 3-5: Memorandum Supporting Motion to Compel Arbitration or Dismissal 204 Form 3-6: Order Granting Defendant¿s Motion to Compel Arbitration and Dismissing Action Without Prejudice 208 Form 3-7: Notice of Removal 210 Form 3-8: State Court Notice of Removal to Federal Court 213 Form 3-9: Supplemental Civil Cover Sheet for Notices of Removal 215 Form 3-10: Civil Cover Sheet 217 Form 3-11: Letter to Potential Client¿Joint Representation, Consent, and Waiver 219 Chapter 4: Pleadings, Motions, and Other Filed Papers 221 º 4.1 Introduction 221 º 4.2 Entry of Appearance 221 º 4.3 Answers 222 º 4.3.1 State District Court 222 Affirmative Defenses 223 Cross-Claims 226 Counterclaims 226 Compulsory Counterclaims 228 Permissive Counterclaims 230 Jury Demands 230 Third-Party Complaints 232 Notice of Nonparty Fault 233 Joining of Parties 234 Amendments 236 Relation Back of Amendments 237 Extensions of Time to Respond 238 Alternative Dispute Resolution 238 º 4.3.2 County Court 239 º 4.4 Motion Practice in District Court 239 º 4.4.1 Motion for Sanctions Under C.R.C.P. 11 239 º 4.4.2 Other Considerations 240 Mandatory Duty to Confer on All Motions 240 Motion Content; Briefs in Support of Motions 240 Responses and Replies 241 Hearings on Motions 241 Preparation of Orders; Objections to Form of Orders 243 º 4.4.3 Interpleader 244 º 4.4.4 Intervention 244 Substitution of Parties 245 º 4.5 Motion Practice in County Court 246 Appendix to Chapter 4: Forms 247 Form 4-1: Sample Answer 248 Form 4-2: Motion Regarding Exemption from Mediation/ADR (JDF 1307) 251 Form 4-3: Order Regarding Exemption from Mediation or ADR (JDF 609) 253 Form 4-4: Answer Under Simplified Procedure (CRCCP Form 3) 255 Form 4-5: Motion to Intervene 258 Form 4-6: Suggestion of Death 260 Chapter 5: Default¿Pleadings and Strategy 263 º 5.1 Default, Generally 263 º 5.2 Default Procedure 264 º 5.2.1 Prosecuting a Default Judgment 264 º 5.2.2 Defending Against a Default Judgment 267 Appendix to Chapter 5: Forms 269 Form 5-1: Motion for Entry of Judgment (JDF 104) 270 Form 5-2: Motion and Order to Set Aside Default Judgment¿District or County Court (JDF 78) 272 Form 5-3: Motion and Order to Set Aside Default Judgment¿Small Claims Court (JDF 253) 274 Chapter 6: Injunctions 277 º 6.1 Injunctions and Temporary Restraining Orders, Generally 277 º 6.2 Temporary Restraining Orders 280 º 6.2.1 Standards for Issuance 280 º 6.2.2 Pleadings 280 º 6.2.3 Notice 281 º 6.2.4 Hearing 281 º 6.2.5 Entry of Temporary Restraining Order Without Notice 282 º 6.2.6 Security 282 º 6.2.7 Form of Order 283 º 6.2.8 Duration and Scope 283 º 6.3 Preliminary Injunctions 284 º 6.3.1 Standards for Issuance 284 º 6.3.2 Notice 284 º 6.3.3 Security 284 º 6.3.4 Recovery of the Bond 285 º 6.3.5 Hearing 286 º 6.3.6 Form of Order 287 º 6.4 Discovery in an Injunction Setting 287 º 6.5 Evidence 288 Appendix to Chapter 6: Forms 289 Form 6-1: Motion for Temporary Restraining Order and Preliminary Injunction 290 Form 6-2: Brief Supporting Motion for Temporary Restraining Order and Preliminary Injunction¿With Notice 292 Form 6-3: Letter Notifying Defendant of Action Seeking Temporary Restraining Order 296 Chapter 7: Case Management Orders, Plans, and Procedures 299 º 7.1 District Court 299 º 7.1.1 Non-Simplified Procedure Cases¿C.R.C.P. 16 299 º 7.1.2 Non-Domestic Simplified Procedure Cases¿C.R.C.P. 16.1 303 º 7.1.3 Domestic Relations Cases¿C.R.C.P. 16.2 305 º 7.2 County Court 306 º 7.3 Request for Absentee Testimony 307 Appendix to Chapter 7: Forms 309 Form 7-1: Rule 16 Timeline 310 Form 7-2: Notice to Set Trial 314 Form 7-3: Notice to Set Case Management Conference 316 Form 7-4: Rule 16.1 Timeline 318 Form 7-5: Notice to Elect Exclusion from Rule 16.1 (JDF 602) 323 Form 7-6: Pretrial Timeline for Dissolution of Marriage Cases Proceeding Under C.R.C.P. 16.2 325 Form 7-7: Stipulated Case Management Plan (JDF 1127) 327 Form 7-8: Order Regarding Stipulated Case Management Plan (JDF 1128) 330 Chapter 8: Disclosures and Discovery 333 º 8.1 Disclosures in State District Court 333 º 8.1.1 Non-Simplified Procedure Civil Cases¿C.R.C.P. 26(a)(1) Disclosures 333 Mandatory Disclosures 333 Expert Disclosures 335 º 8.1.2 Domestic Relations Case Disclosures and Special Discovery Provisions¿C.R.C.P. 16.2(e) 336 º 8.1.3 Non-Domestic Simplified Civil Procedure Cases 338 º 8.2 Disclosures in County Court 339 º 8.3 Informal Discovery 339 º 8.3.1 Using Releases to Obtain Information from Third Parties 340 Medical 340 Employment 340 Social Security 341 Workers¿ Compensation 341 Military 341 Income Tax 341 Educational 342 Financial 342 Veterans Administration 342 Freedom of Information Act 342 º 8.3.2 Interviews with Third-Party Lay Witnesses 343 º 8.3.3 Ethical Considerations 343 º 8.4 Formal Discovery in State District Court 344 º 8.4.1 E-Discovery in State District Court 345 º 8.4.2 Privilege Log 346 º 8.4.3 Trial Preparation Materials 346 º 8.4.4 Interrogatories 347 Non-Pattern Interrogatories 347 Pattern Interrogatories 348 º 8.4.5 Physical and Mental Examination of Persons 348 º 8.4.6 Requests for Production and for Inspection 349 Requests for Production 349 Requests for Entry upon Land for Inspection and Other Purposes 350 Objections 351 º 8.4.7 Requests for Admission 351 º 8.4.8 Depositions 353 Fact Witness Depositions 355 Expert Witness Depositions 360 30(b)(6) Depositions 361 º 8.4.9 Motions to Compel 362 º 8.4.10 Motions for Protective Orders 362 º 8.4.11 Ethical Considerations 363 Preparing a Witness for Deposition 363 Objections in Deposition 363 Abusive Deposition Conduct 363 Protecting Drafts of Expert Reports 363 Extensions of Time 364 Preservation of Evidence 364 Inadvertent Disclosure of Privileged or Work Product Protected Documents 364 º 8.5 Formal Discovery in County Court 364 º 8.6 Out-of-State Depositions 366 º 8.6.1 Depositions in Colorado Cases Taken Out-of-State 366 º 8.6.2 Depositions in Colorado Being Taken in Out-of-State Cases 367 º 8.7 Appellate Rights on Discovery Decisions 367 Appendix to Chapter 8: Forms 369 Form 8-1: Mandatory Disclosure Pursuant to Form 35.1 (JDF 1125) 370 Form 8-2: Sworn Financial Statement (JDF 1111) 372 Form 8-3: Supporting Schedules to Sworn Financial Statement (JDF 1111SS) 379 Form 8-4: Instructions for Issuing a Subpoena (JDF 79) 381 Form 8-5: Subpoena to Appear and Produce (JDF 80) 383 Form 8-6: Privilege Log 385 Form 8-7: Pattern Interrogatories Under Rule 33 (C.R.C.P. Form 20) 386 Form 8-8: Notice of Deposition 407 Form 8-9 Rule 30(b)(6) Notice of Deposition 409 Form 8-10: Response to Rule 30(b)(6) Deposition Notice 411 Form 8-11: Stipulated Motion for Protective Order 413 Form 8-12: Stipulated Protective Order 415 Form 8-13: Motion for Issuance of Subpoena Pursuant to Commission 419 Form 8-14: Order Issuing Subpoena Ducas Tecum¿Out-of-State (JDF 88) 422 Form 8-15: Subpoena¿Out-of-State 424 Chapter 9: Summary Judgments and Declaratory Judgments 425 º 9.1 Summary Judgments, Generally 425 º 9.1.1 Determining Whether to File a Summary Judgment Motion 426 º 9.1.2 Summary Judgment Standard 426 º 9.1.3 Timing of Motion 427 º 9.2 Pleadings 427 º 9.2.1 Affidavits 428 º 9.2.2 Responding to a Motion for Summary Judgment 428 º 9.2.3 Oral Argument 429 º 9.3 Determination of a Question of Law 429 º 9.4 Declaratory Judgment 430 Chapter 10: Trial Management Orders, Certificates, and Procedures 433 º 10.1 Trial Management Orders and Procedures in Non-Simplified Procedure District Court Cases 433 º 10.1.1 Trial Management Orders 433 Statement of Claims and Defenses 434 Stipulated Facts 434 Pretrial Motion 435 Trial Brief 435 Itemization of Damages or Other Relief Sought 435 Identification of Witnesses and Exhibits¿Juror Notebooks 435 Trial Efficiencies and Other Matters 437 Effect and Amendment of Trial Management Orders 437 º 10.1.2 Pretrial Procedures Not Set Forth in the Trial Management Order 437 Jury Instructions and Verdict Forms 437 Motions in Limine 438 º 10.2 Trial Management in Simplified Procedure District Court Cases 439 Deposition Testimony 439 Trial Exhibits 439 Limitations on Witnesses and Exhibits at Trial 440 Juror Notebooks and Jury Instructions 440 Motions in Limine 440 º 10.3 Trial Management Certificates in Domestic Cases 440 º 10.4 Procedures in County Court Cases 441 Appendix to Chapter 10: Forms 443 Form 10-1: Joint Trial Management Order 444 Form 10-2: Trial Management Order 448 Form 10-3: Notice to Set Trial Management Conference 454 Index 457
Library of Congress Subject Headings for this publication:
Pre-trial procedure -- Colorado.
Civil procedure -- Colorado.